Know what you made. Every month.
Accounting and record-keeping software built for small businesses. Snap a receipt and it's in your books. Real profit & loss — without the QuickBooks headache.
The shoebox accounting system
You're great at the work. The paperwork is what piles up. And every year it costs you money — in missed write-offs, mystery expenses, and accountant hours spent untangling the pile.
The pile of receipts
Every purchase ends as a crumpled receipt in a wallet, a drawer, or the car. Half of them fade before anyone reads them, and every faded receipt is a write-off you don't get.
The mystery month
Money came in, money went out. What did you actually keep? Right now, answering that means a free weekend you don't have and a spreadsheet you don't trust.
The January scramble
Tax season means a shoebox, a guess, and an accountant billing by the hour to reconstruct your year. It doesn't have to go like that.
See it work
Snap it. It's in your books.
Point your phone at the receipt before it gets lost. The details get read automatically — vendor, date, total, category, even the receipt number — and it's saved as an expense with the photo attached.
- Learns your regular suppliers and files them the same way every time.
- Handles photos and PDFs — receipts, invoices, even a check someone hands you gets recognized and filed as money in.
- You review before anything saves. Fix a field with one tap.
Drop in a statement. Every line, sorted.
Upload a bank or credit card statement — PDF or photo — and every transaction on it gets pulled out, dated, and categorized for you. Deposits land as income, purchases as expenses, card payments get set aside so nothing double-counts.
- A whole month of card charges, entered in one shot.
- Everything queues for your approval — check the lines you want, nothing imports without your say-so.
- Catch up a quarter — or a year — in an afternoon, not a lost weekend.
Write and print checks, minus the checkbook math.
Type a payee and an amount. The check fills itself out — written-out dollars and all — numbered in sequence, ready to print, and recorded in your books the moment it exists. No duplicate check numbers, no forgotten stubs.
- Prints on your check stock, tracked from draft to cleared.
- Each check lands in the right expense category automatically.
- Snap a photo of a check someone wrote you — it's read and filed as income.
Ask a question. Get a straight answer.
No reports to configure, no filters to learn. Type a question the way you'd text it, and your books answer — from your actual numbers.
- "What did I make this month?" "Who am I spending the most with?"
- Flags duplicate charges and recurring bills that quietly went up.
- Compares this month to last, so surprises surface early.
January, already done.
One tap builds a clean profit & loss for any stretch of time — this month, the quarter, the whole year — with every category totaled and last period right beside it. Print it, save it as a PDF, or email it straight to your accountant with the spreadsheet attached.
- Your accountant gets clean, organized numbers — not a shoebox.
- Exports in the formats accountants ask for, including QuickBooks-ready files.
- Every expense has its receipt photo attached, if anyone ever asks.
Thirty seconds a receipt
That's the whole system. No end-of-month data entry. No Sunday nights with a spreadsheet. The bookkeeping happens right after you pay, before the receipt can get lost.
Make the purchase
Supplies, a client lunch, a tank of gas. Receipt in hand, coffee in the other.
Snap it on the spot
One photo. The details are read automatically and filled in for you.
Done. For good.
Categorized, photo attached, counted in this month's numbers. Toss the paper.
Everything else the paperwork needs
All your companies, one place
Run two LLCs? Each keeps its own books, checks, and reports — you switch between them with one tap.
Profit by project
Tag money in and money out to a client or project, and see what each one actually paid you — not what you hoped it did.
A filing cabinet that can't get lost
Contracts, insurance certificates, statements — stored with the company they belong to, findable in seconds.
Plays nice with your accountant
Print, email, or export your books in the formats accountants already use — including QuickBooks-ready files.
Lives on your phone
Installs to your home screen like an app — no app store, no updates to manage. Works at the desk too.
Nothing disappears
Automatic backups, one-click restore, and a running log of every change — who made it and when.
Your own system. Not an account on someone else's.
Most software puts your numbers on the same platform as everyone else's — you're one login among millions. This works differently: every client gets their own private copy of the software, set up and maintained by me.
- Your own web address, running just for your business.
- Sign-in by invitation only — you decide exactly who gets in, whether that's just you or you plus a partner and your bookkeeper.
- Your data lives in your system and nowhere else. No shared database, no other companies' books next to yours.
- I build it, hand you the keys, and keep it running — same as your website.
The shoebox, the subscription, or this
Already have an accountant on QuickBooks? Good — this hands them clean, QuickBooks-ready exports. You get the easy side, they keep theirs.
One builder. Your website and your books.
Books is an add-on for gbfm website clients. It's set up, secured, and maintained by the same person who builds your site, so there's one conversation and one point of contact for both.
Quoted with your website project, based on how many companies and users you need.
Get a Quote →